I. Financial Management and Integrity


Which of the following documents have you attached to support that your organization meets the financial management and integrity standards required to be an NIE for the Adaptation fund?  

 

a. Production of reliable financial statements that are prepared in accordance with internationally recognized accounting standards


Attached

 
  1. Last two Audited Financial Statements including the external auditor's opinion

b. Production of annual external audited accounts that are consistent with recognized international auditing standards

   
  1. Audit Committee's Terms of Reference
  • External Auditor Reports internal control letter
  • c. Production of detailed departmental accounts

       
    1. Sample of departmental account and two samples of an account or financial statement of a donor project

    d. Demonstration of use of accounting packages that are recognised and familiar to accounting procedures in developing countries

       
    1. Name and website reference of company using the accounting package used

    e. Demonstration of capability for functionally independent internal auditing in accordance with internationally recognized standards

       
    1. Policy or other published document that outlines the entity's internal auditing function
    1. Copy of the last annual internal audit report
    1. Copy of annual internal audit plan for last two years and current year
    1. List of internal audit reports issued in last two years
    1. Organigramme of internal audit services

    f. Demonstration of use of a control framework that is documented with clearly defined roles for management, internal auditors, the governing body, and other personnel

       
    1. Policy or other published document that outlines the entity's control framework

    g. Production of financial projections demonstrating financial solvency

       
    1. Business plan/corporate budgets for the next fiscal year

    h. Demonstration of proven payment/disbursement systems

       
    1. Procedures describing the payment/disbursement system
    1. Copies of reviews of the payment/disbursement system by internal/external auditors or another independent authority

    i. Evidence of preparation of corporate, project or departmental/ministry budgets

       
    1. Business plan/corporate budgets for the next fiscal year (same document as for g)

    j. Demonstration of ability to spend against budgets

       
    1. End of calendar year/fiscal year budget report

    k. Demonstration of necessary legal personality if not government department/institution

       
    1. Documentation of legal status such as enabling legislation or founding documents. The relevant sections should be mentioned.

    l. Demonstration of legal capacity/authority and the ability to directly receive funds

       
    1. Documentation of legal status such as enabling legislation or founding documents. The relevant sections should be mentioned. (same document as for k)